Record an Electronic Docket as a Subcontractor

Use this guide to sign on to the SafeSite app and record a daily electronic docket as a plant operator or laborer. As a subcontractor, you must sign in to SafeSite and create and submit an electronic docket each workday.

Note: Before you begin, install and register the SafeSite app. See the Install and Register the SafeSite App help article for more information.

Sign In and Create a Docket as a Plant Operator

To sign in as a plant operator and create a draft docket:

  1. Open the SafeSite app.
  2. Tap your name to sign in (Sign-On As [Your Name]). The Fit For Work screen opens.
  3. Answer each of the Fit For Work questions with a Yes or No, then tap Next. These questions are used to indicate whether you are physically and mentally fit to work safely today. The Create Docket screen opens.
  4. Tap New Docket. The New Docket screen opens.
  5. Select an item code that matches the work you will be doing today, then tap Next. Item codes are the individual chargeable items that describe the work you will be performing, including the pay rate or cost for units such as hours of labor or tons of material. The Plant Identification screen opens.
  6. Select the Plant item that you will be operating on your shift, then tap Next.
  7. Tap Take Photo and take a photo of the plant number plate or Plant ID sticker, then tap Next.
  8. Answer each of the Machine Checklist questions with a Yes or No, then tap Next. These questions are used to indicate whether the equipment is free from defects and safe for you to use. The Date screen opens.
  9. Check that the date shown for the new docket is correct, then tap Next. The Supervisor screen opens.
  10. Select the Supervisor you are working for today, then tap Next. The Edit Docket screen opens, showing the details of your new Plant docket in its Draft state.
  11. Tap Save and then Close to close the docket. The My Dockets screen opens, showing your draft docket at the top of the list. You can now begin working.

You can tap and reopen your docket at any time during the day to add location information, remarks, and information about the work being performed as your day progresses.

At the end of your workday, return to the draft docket to complete and submit it.

Sign In and Create a Docket as a Laborer

To sign in as a laborer and create a draft docket:

  1. Open the SafeSite app.
  2. Tap your name to sign in (Sign-On As [Your Name]). The Fit For Work screen opens.
  3. Answer each of the Fit For Work questions with a Yes or No, then tap Next. These questions are used to indicate whether you are physically and mentally fit to work safely today. The Date screen opens.
  4. Check that the date shown for the new docket is correct, then tap Next. The Supervisor screen opens.
  5. Select the Supervisor you are working for today, then tap Next. The Edit Docket screen opens, showing the details of your new Labor docket in its Draft state.
  6. Tap Save and then Close to close the docket. The My Dockets screen opens, showing your draft docket at the top of the list. You can now begin working.

You can tap and reopen your docket at any time during the day to add location information, remarks, and information about the work being performed as your day progresses.

At the end of your workday, return to the draft docket to complete and submit it.

Complete and Submit Your Daily Docket

To finish and submit your daily docket at the end of your workday:

  1. Open the My Dockets screen (Menu > My Dockets). The My Dockets screen opens.
  2. Tap the draft docket created at the start of your day. The Edit Docket screen opens.
  3. Complete any required fields, indicated in red, including the work Location and any Remarks describing the work you completed. See the Docket Details section below for more information about docket fields.
  4. Add photos if required. For example, photos of completed work, work in progress, or identified issues.
  5. Review the docket, ensuring that your work and break hours have been entered carefully and accurately. When all required fields are completed, the Submit button activates.
  6. Tap Submit. The Submit Docket dialog opens.
  7. Click Submit to confirm. The docket is assigned to your supervisor for review and its status updates from Draft to Submitted. If you have finished for the day, sign off by tapping Menu > Sign-off, then tapping Sign-Off again to confirm.

Note: To edit a docket that you have already submitted, tap it in the My Dockets screen, then tap Un-Submit. The docket status changes from Submitted to Draft and you can edit its details.

Docket Details

The following information is shown on dockets:

Field Description
Docket Summary The docket title bar, showing the docket number, the type of docket (Labor, Plant or Material) and the docket's status.
Location Tap to record the location where you worked. Required.
Remarks Tap to briefly describe the work that was completed in the docket. Required.
Add Photo Tap to open your phone's camera to take a photo and attach it to the docket.
Add Chargeable Item Tap to add another chargeable item to a docket.

The following fields are shown under each chargeable item on a docket:

Field Description
Item Details Shows the machine or labor details of the chargeable item.
Quantity Used to change the quantity of the specific item on your docket.
Start The time work began on the chargeable item.
Finish The time work ended on the chargeable item.
Add Allowance Used to add an allowance to the docket (for example, an additional allowance for poor weather or one‑off allowances or entitlements that apply after a set time or over part of a shift).
Add Attachments Used to add plant attachments to the docket.
Submit Used to submit the docket. Only available after all required fields are completed.
Un-Submit Used to un-submit the docket. Only available in dockets with a Submitted status.
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